Automated Order Entry for Linnworks
We read the trade orders your customers email you, PDF and CSV purchase orders, Excel, Word or plain email text, map them to your Linnworks SKUs, validate the pricing and create the sales order directly in Linnworks through its API. No rekeying, no storefront transaction fee, and only the genuine exceptions reach a person.
Email And PDF To Linnworks
Orders arrive by email in any format and land in Linnworks as validated open orders, with no one retyping them into a storefront first.
Mapped To Your SKUs
Each customer's product codes are mapped to your Linnworks SKUs and every line is validated against their agreed price list.
Correct Source And Location
Orders are created with the right order source, sub-source and fulfilment location, so they drop straight into your existing Linnworks flow.
Bypasses Shopify Fees
Talking to the Linnworks API directly means trade orders skip the Shopify layer and the transaction fee attached to every one.
Review Queue For Exceptions
Duplicates, price discrepancies, missing details and low-confidence matches are held for review rather than pushed through blindly.
Built For Your Workflow
A bespoke, developer-led build around your customers, SKUs and pricing rules, delivered by a UK team under NDA.
Some of our direct clients
Emailed Orders In, Linnworks Orders Out
From a mixture of PDF, CSV, Excel and emailed purchase orders to validated open orders in Linnworks, without the manual entry that causes credits and undercharging.
- 5+
- Order formats read (PDF, CSV, Excel, Word, email)
- 0
- Orders rekeyed into Linnworks by hand
- 100%
- Orders retained with a full audit trail
- 24hr
- Typical quote turnaround
A Development Partner Who Knows Linnworks
We build order automation directly against the Linnworks API, mapped to your SKUs and pricing rules, so emailed orders land correctly without the manual entry.
- Direct Linnworks API order creation
- Customer SKU and price mapping
- Exception review and approval queue
- Bypasses Shopify transaction fees
How A Linnworks Automation Project Works With Us
We learn your Linnworks flow
We look at how orders reach you today, how they currently get into Linnworks, and where the manual work and errors happen. A handful of real purchase orders tells us most of what we need to quote.
We scope against real orders
Using your sample POs, SKU mappings and price lists, we map exactly what needs extracting, validating and creating in Linnworks, including the awkward cases. You get a fixed-price proposal with a clear scope and timeline.
We build against the Linnworks API
We build the extraction, validation and order creation against the live Linnworks API in staging, and test on messy, real orders. Every order runs through a review queue at this stage, so nothing reaches fulfilment unchecked.
We go live, then raise the automation
We launch with human review and full monitoring, then switch on automatic creation for orders that meet your confidence rules, so routine orders flow into Linnworks on their own and your team handles only the exceptions.
Still typing trade orders into Linnworks?
Send us a few of your real purchase orders and we will show you what can be read, validated and created in Linnworks automatically, with a fixed quote usually within 24 hours. NDA first, no obligation.
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Frequently Asked Questions
Automated Order Entry For Linnworks
If you run Linnworks and still key trade orders in by hand, the questions are usually the same: can a system read the formats our customers actually send, will it get the SKUs and prices right, and can it create the order in Linnworks correctly. Here is how we approach it.
The problem this solves for Linnworks users
Plenty of Linnworks users have their larger trade customers integrated directly, yet still receive a stream of orders by email that someone has to process by hand. Those orders arrive as PDF purchase orders in many layouts, as CSV and Excel files, and often as text in the body of an email. The usual route is to type them into a storefront such as Shopify and let them sync into Linnworks, which is slow, causes wrong products, quantities, addresses and prices, and adds a transaction fee on every order.
Automated order entry removes that manual step. Emailed orders are read, checked and created directly in Linnworks, with only the genuine exceptions reaching a person.
Reading orders and mapping to your Linnworks SKUs
We build extraction that reads PDF, CSV, Excel, Word and email-body orders, trained on your real samples so it handles the formats your customers actually use. From each order it pulls the customer and account, the purchase order number, the delivery name and address, and the products, quantities, prices and requested delivery dates.
Because customers use their own product codes, we map those to your Linnworks SKUs and translate every line automatically, flagging anything that cannot be matched with confidence. This is the custom logic that generic connectors cannot handle, and it is what our Linnworks API integrations work is built on.
Not sure your orders can be read reliably?
Send us your messiest purchase orders. We will tell you honestly what can be created in Linnworks automatically and what needs a review step.
Validation, duplicates and the review queue
We apply your customer-specific pricing rules and validate every line against the agreed price list, so undercharging is caught before an order is created, not corrected with a credit afterwards. Duplicate purchase order numbers are detected before they turn into duplicate shipments.
Anything uncertain is held in a review and approval queue with exactly what was extracted and what needs a decision, so clean orders flow through and only exceptions need a person. You start with every order reviewed and move to confidence-based automation once accuracy is proven.
Creating the order in Linnworks and skipping Shopify
Validated orders are created directly in Linnworks through its API as unpaid open orders, with the correct order source, sub-source and fulfilment location, so they drop straight into your existing process. Because we talk to Linnworks directly, trade orders can bypass Shopify entirely and lose the per-order transaction fee.
This is a focused part of the broader automated order processing work we do, and it pairs naturally with wider API integrations and business automation if the rest of your stack needs connecting. The build is bespoke and developer-led, delivered by a UK team under NDA, and tested against the real Linnworks API so it behaves in production exactly as it does in staging.
Partner with Zestcode for Industry Leading Quality and Reliability
Tell what you're looking for and we'll see you how we can help. Quotes are typically provided within 2 working days of the initial call.