Stop Reconciling Manually. Connect Xero and WooCommerce.

Most stores take money through more than one route: Stripe for cards, PayPal, Klarna or another buy-now-pay-later provider, sometimes bank transfer for larger orders. Each of these settles differently, often with fees deducted before the money lands, which is exactly where manual reconciliation falls apart.

We map each gateway to the correct account in Xero and record payments against invoices as they clear, so the figures in Xero line up with what actually hits your bank feed. Where a provider takes a fee, we can post that separately so your income and your costs are not quietly muddled together.

The result is that reconciliation becomes a matter of confirming what the integration has already matched. If you also take payments outside WooCommerce, our Worldpay payment integration work follows the same principle of mapping every payment method to the right place.

VAT is where generic connectors tend to cause the most damage, because they apply one blanket tax rate and leave you to unpick the exceptions. Under Making Tax Digital, the numbers in Xero are the numbers you file, so a wrong rate is not a cosmetic issue.

We map VAT at the level it actually varies: by product and by customer. Standard, reduced and zero-rated goods each get the correct Xero tax rate, and international orders, whether zero-rated exports or sales to consumers in other jurisdictions, are handled according to the rules that apply rather than forced into a single code.

Because the mapping is built around your specific product range and where you sell, your VAT return reflects reality. If your rules change, the mapping can be updated in one place rather than corrected order by order after the fact.

A clean integration is only as useful as the account structure it feeds. If everything lands in one catch-all sales account, you have automated data entry but learned nothing. We map the components of an order to your exact chart of accounts so your reporting stays meaningful.

Product revenue, shipping income, discounts, gift cards and payment fees can each go to their own account or tracking category. That means you can see how much of your turnover is actually shipping recovery, or how discounting is affecting margin, straight from Xero without exporting anything.

We agree this mapping with you, or with your accountant, before we build. It is a short conversation that pays off every time you look at a report afterwards.

Plenty of plugins claim to connect WooCommerce and Xero, and for a small shop with one gateway and standard VAT, one of them may be enough. We will tell you if that is your situation rather than sell you a build you do not need.

Where plugins struggle is everything past the happy path: multiple gateways with fees, partial refunds, mixed VAT rates, subscriptions, high order volumes and the silent failure where an invoice simply never appears and nobody notices until the numbers do not add up. A generic connector gives you little control and even less visibility when something breaks.

A custom integration is built around your accounts, logs every action, retries transient failures and alerts you when something needs attention. It is the difference between hoping the sync worked and knowing it did. Our wider API integrations work is built on exactly that standard of reliability and logging.

If you run WooCommerce Subscriptions, every renewal is a fresh order that needs its own invoice and payment in Xero, and it happens on a schedule rather than when a customer is watching. The integration handles renewals the same way it handles first orders, so recurring revenue stays accurate without manual entry.

Multi-currency adds another layer, since Xero needs the transaction in the currency it was taken and reconciled against the right bank account. We build for that from the start rather than patching it in later, along with the retry logic and error logging that keep things flowing when a payment provider or Xero has a momentary wobble.

Once it is live, an integration is not something you should have to babysit. We can keep an eye on it and update it if Xero or a gateway changes their API, and for stores that want a single point of contact for the whole site, that pairs naturally with our WordPress support retainers.